A VoIP phone number is one that is accessed through the Internet rather than a standard phone line. VoIP numbers can be used for both landline and mobile phones, and they offer a variety of features that are not available with standard phone service.
When you subscribe to a VoIP service, you are assigned a phone number stored in your contact’s address book. It’s essentially the sequence of digits you enter on a dial pad to make a call, like traditional landlines.
How does VoIP Work?
VoIP works using a broadband connection which helps translate analog voice signals into digital data. Calls are handled by a VoIP server operating on another phone network. You can use VoIP as long as you have a high-speed internet connection, including a router and modem.
A typical VoIP setup includes a desk phone and a SIP server, typically a VoIP service provider. It works even better than your standard landline phone because it has more capabilities than conventional phone service. VoIP uses your internet connection to make and receive calls. It can be advantageous because VoIP can be used on a variety of devices, including smartphones and computers.
Your data is kept securely in the cloud because VoIP operates over the internet. An online dashboard allows visitors to the VoIP system to access it. Users may change contact information, business phone numbers, call forwarding, and add new phone lines using this interface.
All of your voice data is converted into a digital signal, compressed, and sent over the internet using Voice over IP. The voice-over-IP service provider sets up the call for all participants. The receiving end compresses the digital data into the sound you hear through your phone or speakerphone.
How do You Get a VoIP Number?
To get a VoIP number, you need to sign up for a VoIP service. Once you have signed up and chosen a plan that includes a VoIP number, the service will give you your very own VoIP number. Some providers provide toll-free numbers, while others provide local numbers in specific regions.
Another way is to use a free Virtual VoIP Phone Number Provider. These providers let you create an account and then assign you a phone number that you can use to make and receive calls. You can also use the provider’s service to forward calls to your existing phone number.
What is the Importance of Using VoIP Number?
One of the importance of using VoIP numbers is that users can use VoIP numbers to receive calls anywhere. VoIP numbers often provide cheaper long-distance rates than traditional phone lines. Additionally, VoIP providers offer a wide range of features that can be used to customize your phone service, including voicemail, caller ID, and conference calling.
VoIP is a viable alternative for businesses since it allows both voice and data to flow over the same network, and it works with your current equipment. Even if you add more VoIP lines, they’re still less expensive than Private Branch Exchange (PBX) lines.
What are the Benefits of Using VoIP Numbers?
There are five benefits of using VoIP numbers that have made them very popular among different sectors. Here are some of the advantages:
- Low Initial Investment
A business with a low initial investment typically refers to a company that does not require a large sum of money to get started. VoIP can provide significant cost savings compared to traditional phone services. In addition, VoIP offers several features and benefits that are simply not possible with standard phone service. For example, VoIP allows you to make calls over the internet to avoid long-distance charges.
The low initial investment for VoIP numbers is since there is no need for physical infrastructures, such as telephone wires and poles. With VoIP, calls are transmitted over the internet, so there is no need for a costly and time-consuming physical installation. It also makes VoIP numbers portable, so you can take your number wherever you go. Additionally, VoIP providers often offer low monthly rates and other discounts, making it an affordable option for businesses.
- Great flexibility
VoIP with great flexibility refers to a VoIP system that can be adapted to meet specific needs. A VoIP system with great flexibility will offer features such as call routing, voice mail, and call conferencing that can be customized to meet specific needs.
Users can easily integrate VoIP with other business applications, such as Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) systems. This integration can streamline business processes and improve efficiency. Finally, VoIP can be accessed from anywhere, making it a convenient communication solution for companies with mobile workers or remote employees.
- Incoming Calls can Ring to Multiple Devices
With a VoIP number, you can have your calls ring simultaneously on multiple devices, such as your office and cell phones. This convenient feature allows you to take your calls wherever you go.
- Make Voice Calls Using any Device.
With VoIP, you can make voice calls using any device with Internet access, such as your laptop, smartphone, or tablet. This flexibility is ideal for businesses with employees who work remotely or travel frequently. Additionally, VoIP allows you to make calls from anywhere globally, so you can stay connected with customers and clients no matter where you are.
- Enterprise-class Phone Service Features
Enterprise-class phone service features in VoIP refer to a set of features that are typically only found in enterprise-level VoIP solutions. These features can include support for multiple call groups, auto-attendant functionality, call queuing, etc. These enterprise-class features can make it much easier for businesses to manage their phone communications and give them a significant competitive advantage.
VoIP does offer enterprise-class phone service features. VoIP services are designed to provide businesses with a host of features comparable to those provided by traditional landline phone systems. These features include holding conference calls, transferring calls, and setting up call queues. Additionally, VoIP services often offer enhanced features such as recording calls, sending faxes, and creating custom greetings.
- Number Mobility
Number mobility is the ability for a customer to retain their telephone number when they change service providers. Number mobility is an important feature for businesses, as it allows them to easily switch service providers without changing their phone numbers.
It can be a hassle for businesses, disrupting communication and losing customers. Number mobility helps alleviate this problem by allowing companies to keep their phone numbers regardless of which service provider they use.
- Virtual Numbers are Location Independent
Virtual Numbers are phone numbers that can be used to route calls and texts to specific devices or services without being tied to a particular location. It means that you can use a virtual number to communicate with people in different countries, or even different parts of the same country, without worrying about where your device is located.
VoIP is relatively location independent because it uses the public internet to connect callers. You can use VoIP to make and receive calls as long as you have an internet connection. Additionally, VoIP services are often hosted in the cloud, making them even more location-independent.
What are the Downsides of a VoIP Number?
There are also downsides to using a VoIP number. These include the factors listed below:
- Internet Dependability: VoIP numbers depend entirely on having a reliable internet connection. If your internet connection is unreliable or goes down completely, your VoIP number will not work. A minimum upload speed of at least 100 kbps is required for every device. A solid connection has a ping of fewer than 70 milliseconds and jitter levels of less than 30ms, indicating that your internet connection is working well.
- Inconsistent Audio Quality: VoIP uses your Internet connection to place calls, and if your connection is spotty, the call quality will suffer. VoIP connections are not as reliable or guaranteed to be free from delays, noise, and echoes compared with standard phone service. Delays can happen due to your broadband provider’s network congestion outside of their control.
- Location Tracking Insufficiencies: VoIP’s mobility and openness make it difficult for third parties to determine where a call starts and ends. The calls are made from an IP address that contains no GPS data or cell tower information to locate. The majority of callers do not need this information, but it does create a problem for emergency services like 911. You’ll need to inform the dispatcher where you are in an emergency.
- Security: Identity and service theft, phishing, viruses, malware, spamming over internet telephony, call tempering, and denial of service attacks are all possible dangers.
Can you Trace a VoIP Number?
Yes, you can trace a VoIP number. However, it is essential to note that this is not always a simple process. In many cases, law enforcement officials may need to obtain a court order before gaining access to the information associated with a VoIP number.
Additionally, some VoIP providers do not maintain records of their customers’ call data, making it more difficult to trace a specific call.
What is the Cost of VoIP Number?
The cost of VoIP numbers averages at $25 per month. It generally includes unlimited outbound calling (in the United States and Canada), toll-free minutes, and essential features like auto-attendant, call forwarding, call screening, and caller identification.
While you can get a free VoIP number, the quality of service may not be as good as paid services. Additionally, free VoIP numbers typically come with a limited set of features. Because many users often share free VoIP numbers, they can be less reliable and may not offer the same level of customer support as paid providers. If you need a more comprehensive service, you may want to consider a paid VoIP provider.
What is an Example of VoIP?
The primary use of VoIP is to make phone calls to landlines, cell phones, and even PC-to-PC connections worldwide where an internet connection is accessible. VoIP can also be used for video chats, real-time messaging, file-sharing services, and voice communications.
VoIP is a method of communication that uses the internet to make phone calls. You are using VoIP every time you use your Mac or Windows PC to call someone via the internet. For example, VoIP programs include Skype and Facebook Messenger.
There are many examples of VoIP, but some of the most popular ones include Aircall, Zoiper, Skype, WhatsApp, Google Hangouts, Viber, and Facebook Messenger. Each of these applications offers different features and functions. Of course, you may need to sign up for a premium or free service based on your demands and how you use your VoIP applications.
Can You Text a VoIP Number?
Yes, you can text a VoIP number. Many VoIP providers offer texting services, so you can easily send and receive text messages using your VoIP number. A VoIP phone number may be used in the same manner as a standard one.
Can VoIP Numbers be used for SMS Marketing?
Yes, you can use VoIP numbers for SMS marketing. It is because VoIP numbers are essentially just like any other phone number. You can use them to make and receive calls and send and receive text messages.
Your organization may reach out to a broader consumer base at the same time and save money by using VoIP texting/SMS. While most VoIP service providers charge a fee for SMS messaging, it is frequently far less expensive than a traditional phone plan.
What are the Best VoIP Apps?
The best VoIP Apps for your business depend on the features that you need. Here is a list of the best VoIP apps that companies are currently using:
- Google Hangouts: The Google Voice app may be used to make internet phone calls. You may also use Google Hangouts to conduct virtual conversations, but the distinction is that Google Voice provides you with a free telephone number from which to make and receive calls. If you want to make regular landline phone calls, you’ll need a paid Google Voice account, which costs $10 per month.
- Grasshopper: Grasshopper is a cloud-based VoIP phone system and app designed to work with small companies. It has both a mobile and desktop version for making voice calls and sending SMS messages, as do many of the other VoIP software solutions on this list.
- WhatsApp: Whatsapp is a popular web-based messaging software that provides online VoIP calling. WhatsApp is great for one-to-one conversations, but it isn’t ideal for larger groups or contact centers. WhatsApp uses end-to-end encryption, which means your messages can only be read by the intended recipient.
- Ring Central: RingCentral is a company that provides business cloud communications and contact center solutions. Their Message Video PhoneTM (MVP®) platform allows for worldwide connectivity, making it more adaptable than legacy on-premises PBX systems that it replaces to empower modern mobile workforces who want access to everything from anywhere at any time with only one phone number.
- Ooma Office: Ooma Office has been a popular business-class VoIP (VoIP) solution for small and medium companies looking for a simple feature set. It’s inexpensive to get started, and businesses on a budget will appreciate that there is no requirement for an annual agreement. The VoIP service also gives hardware alternatives and mobile and desktop software.
What are the Differences Between VoIP Numbers and Regular Phone Numbers?
The main difference between VoIP numbers and regular phone numbers is that VoIP numbers allow you to make calls over the internet, while regular phone numbers require you to use a landline or mobile phone to make calls. The other differences between VoIp numbers and regular phone numbers are the following:
- VoIP numbers are assigned through internet-based telecommunications providers, whereas regular phone numbers are assigned through traditional telephone service providers.
- VoIP numbers typically have a different area code than regular phone numbers. VoIP technology uses the internet to transmit calls, and various parts of the country have other area codes.
- Long-distance calls on traditional phone systems are more connected since VoIP necessitates internet access for communicating outside of your Local Area Network.
- Because of network congestion, conventional phones have a higher voice quality than VoIP phones, particularly in residential areas.
- VoIP numbers are not tied to a specific geographic location like regular phone numbers are. Thus, you can use your VoIP number anywhere globally, as long as you have an internet connection.